Exhibitor Appointed Contractors

Any vendor not on the Show Management Exclusive and Preferred Vendors list must be registered as an Exhibitor Appointed Contractor (EAC) to gain access to the Exhibit Hall during move-in and move-out. Examples include booth installation/dismantle labor, florists, photographers, audio visual equipment providers, etc.

An EAC will ONLY be granted access to the Exhibit Hall if:

• Show Management has approved a Certificate of Insurance (COI). Note: Only hard copy COIs will be accepted onsite at Exhibitor Registration.
• EACs are licensed to work in the Las Vegas Convention Center (LVCC) and display their current ESCA badge onsite at all times. (page 13 of the LVCC Building User’s Manual)

It is the Exhibitor’s sole responsibility to ensure any hired EACs are aware of, and comply with, all requirements and guidelines on this page and all subsequent pages referenced here.

EACs are required to follow strict guidelines regarding union jurisdictions. They may hire their own union personnel to perform labor; however, EACs may not do work that is designated as “exclusive” per the building regulations. Visit our Exclusive and Preferred Vendors page for details.

EACs must comply with all NAB Show Rules and Regulations, labor union regulations and the Las Vegas Convention Center Building User’s Manual, and they accept appropriate liability for any negligent actions. All lifts and manpower must be provided by Freeman. The use of motorized lifting equipment and mechanical material handling equipment (such as mechanical scooters and carts) by Exhibitors and EACs is prohibited.

Registered EACs are allowed access to the Exhibit Hall during move-in and move-out only. For morning and evening access on Show days, they must obtain a Booth Maintenance Pass from the Show Management Office (C102, Central Hall). EACs are allowed access to the Exhibit Hall during move-out, starting at 5 p.m. on Wednesday.

Solicitation in the Exhibit Hall is strictly prohibited. Any EAC engaged in this activity, including the distribution of promotional literature, will be removed from the Show.

Certificate of Insurance (COI) Requirements

Please bring a hard copy of your COI onsite to Exhibitor Registration.

The EAC shall, at its sole expense, procure and maintain insurance through the term of the 2023 NAB Show, including comprehensive General Liability and Workers Compensation, with coverage of claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by Show Management.

Sample COI

Your Certificate of Insurance (COI) must include the following:

Additionally Insured: National Association of Broadcasters (NAB), Las Vegas Convention Center/LVCVA and Freeman

Show Dates: April 11 – 21, 2023

General Liability Coverage Limits:

• General Aggregate: $2,000,000
• Products – Comp/Op Aggregate: $1,000,000
• Personal and Advanced Injury: $1,000,000
• Each Occurrence: $1,000,000
• Damage (Any one instance): $100,000
• Medical Expenses (Any one person): $5,000

Workers Compensation Limits

Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering EAC employees engaged in the performance of any work for the Exhibitor.