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Policies

Show Policies

By registering for NAB Show, you consent to the following Registration Policies:

Age Limits

No one under the age of 16 is permitted in the Exhibit Halls or Sessions.

Audio / Visual Policy

  • Photography and/or recording (including audio and video) during NAB Show is allowed for personal and private use only.
  • Photos and/or recordings of exhibits in the exhibit halls may require the permission of the exhibitor.
  • Photos and/or recordings cannot be copied, altered, sold, exhibited or distributed without NAB’s prior written consent, which may be revoked at any time.
  • Photos and/or recordings are the exclusive property of NAB. NAB retains the right to revoke consent.
  • No disruptions due to photography and/or recording shall be allowed and violators may lose attendance privileges.
  • Photography and/or recording are prohibited in NAB Show sessions.

Press registrants may view the A/V policy for media here.

Badge Pickup Policies

Attendees:

To pick up your badge, photo ID is required. You may only pick up your own badge.

Exhibitors and Manufacturer Representatives:

Individual Badge Pickup (Exhibitors and Manufacturer Representatives):

  • Exhibitors and manufacturer representatives can individually collect badges at any registration location by presenting their registration confirmation and a valid photo ID.
  • Group Badge Pickup (Exhibitors Only through Saturday):
  • Group Badge Pickup is available during registration hours at any Full-Service Registration desk at the Las Vegas Convention Center (does not include satellite registration locations).
  • Badges may be picked up in smaller batches or in their entirety by a registered exhibitor. Once picked up, that exhibitor is responsible for distributing badges to the respective registrants.
  • Photo ID verification and proof of employment (i.e. a business card) will be required for pick up and reprints.
  • Exhibitors may also pick up their manufacturer representatives’ badges on their behalf. However, manufacturer representatives can only pick up their own individual badges.

Code of Conduct

NAB Show Management is dedicated to providing a safe and welcoming experience for all NAB Show participants. To this end, NAB Show Management strictly prohibits any act that demeans, menaces, discriminates against or harasses any NAB Show participant based on their sex, gender, gender identity or expression, age, sexual orientation, disability, physical appearance, body size, race, color, national origin, ethnicity, religion (or lack thereof), creed, veteran status, technology choices or other characteristic protected by governing law. Sexual language and imagery are not appropriate for any conference venue, including talks, workshops, parties and online media. While at NAB Show or any related events, staff, sponsors, volunteers, vendors, NAB Show agents, speakers, attendees, exhibitors, media and all other participants are prohibited from: demeaning, menacing, discriminating against and/or harassing any individual at NAB Show based on any of the afore-listed characteristics; engaging in any acts of violence; possessing any item that can be used as a weapon; possessing any illegal substance; smoking (other than in designated areas); and/or failing to obey any rule or regulation of NAB Show or of the venue.

NAB Show Management expects all NAB Show participants to abide by this Code of Conduct at all conference venues and conference-related social events. If a participant engages in any prohibited or otherwise unacceptable behavior, NAB Show Management, in its sole discretion, may take any action they deem appropriate, including removing the violator from NAB Show without warning and contacting the authorities as necessary. NAB Show participants who are removed from NAB Show pursuant to this provision will not receive a refund of their admission fee. If you believe that you are the victim of or have witnessed any violation of this Code of Conduct, please report it to NAB Show Management located in room C102 in the Las Vegas Convention Center or by emailing support@nabamplify.zendesk.com. All determinations of violations of this Code of Conduct will be made in NAB Show Management’s sole discretion and such decision(s) are final.

Please know that NAB Show Management will be available to help participants contact venue security or local law enforcement, to provide escorts or to otherwise assist those experiencing unacceptable behavior to feel safe for the duration of NAB Show.

This Code of Conduct is without prejudice to NAB Show’s rights, all of which it expressly reserves.  NAB Show Management further reserves the right to modify this Code of Conduct at any time and in its sole discretion.

COVID-19 Policies

NAB Show strictly follows COVID-19 safety procedures as required by the Centers for Disease Control and Prevention, the World Health Organization, the Occupational Safety and Health Administration, the State of Nevada, the City of Las Vegas and any other governing Federal or local government agency.

COVID-19 Warning, Assumption of Risk, Waiver of Risk and Release of Liability and Indemnification for Attending the 2023 NAB Show

1. Warning Related to COVID-19 Infection

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is reported to be extremely contagious. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death. As a result, federal, state and local governments and health agencies have, under certain circumstances, recommended social distancing and other safety measures and prohibited the congregation of groups of people. It is not possible for NAB to prevent against the presence of the disease and, therefore, if you choose to attend NAB Show, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19. COVID-19 infection may result in personal injury, illness, permanent disability and/or death. NAB cannot prevent you from becoming exposed to, contracting or spreading COVID-19 while attending NAB Show. The risk of becoming exposed to or infected by COVID-19 while attending NAB Show may result from the actions, omissions or negligence of you and/or others present at NAB Show.

2. Assumption of Risk

I have read and understood the above warning concerning COVID-19. Attending NAB Show is of such value to me that I accept the risk of being exposed to, contracting and/or spreading COVID-19 in order to attend NAB Show and I hereby declare that I choose to accept the risk of contracting COVID-19 and I agree that I am personally responsible for my safety and actions while attending NAB Show.

3. Waiver of Risk and Release of Liability

With full awareness and appreciation of the risks involved, I, for myself and on behalf of my family, spouse, estate, heirs, executors, administrators, assigns and personal representatives, hereby forever release, waive, discharge and covenant not to sue NAB its board members, officers, agents, servants, independent contractors, affiliates, employees, successors and assigns (collectively the “Released Parties”) from any and all liability, claims, demands, actions and causes of action whatsoever, directly or indirectly arising out of or related to any loss, damage or injury, including death, that may be sustained by me related to COVID-19 whether caused by the negligence of the Released Parties, any third-party attending NAB Show or otherwise, while participating in any activity while in, on or around NAB Show and/or while using any facilities, tools, equipment or materials.

4. Indemnification

I agree to indemnify, defend and hold harmless the Released Parties from and against any and all costs, expenses, damages, claims, lawsuits, judgments, losses and/or liabilities (including attorney fees) arising either directly or indirectly from or related to any and all claims made by or against any of the Released Parties due to bodily injury, death, loss of use, monetary loss or any other injury from or related to my attendance at NAB Show or use of any facilities, tools, equipment or materials related to NAB Show, whether caused by the negligence of the Released Parties or otherwise specifically related to COVID-19.

Data Collection

By registering for NAB Show, you consent to NAB’s collection and storage of the data on the registration form in the United States.

Badge Scanning: By allowing your badge to be scanned by an exhibitor or sponsor during NAB Show, you are actively consenting to the transfer of your personal data to that company. You have the right to deny having your badge scanned in order to keep your information private. If you later wish to revoke your data from such a company you must contact that company directly. If you believe you have been scanned against your wishes, please let us know at support@nabamplify.zendesk.com.

Email: You will have the opportunity to Opt-In to additional email communications during the NAB Show registration process. NAB and its vendors, exhibitors and partners always treat your personal information with the utmost care and never sells or gives it to other companies without your prior permission. When we contact you by email, all email campaigns from NAB will contain instructions and/or hyper-links to Opt-In or Opt-Out (unsubscribe) of our email list(s). From time to time, you may see or hear of a company claiming to have data NAB has collected for sale or trade. These are scammers that are not associated with NAB in any way! You are encouraged to report these instances to the U.S. Federal Communications Commission.

NAB Member Registration

Registering at the NAB member rate is subject to membership verification.

Purchases from Show Floor

Get the best NAB Show deals directly from the NAB Show floor through our Show and Sell Program, allowing exhibitors to sell products from their booth. Attendees are encouraged to purchase items right from the NAB Show floor as long as they pay 8.375% Nevada State Tax on the item. Attendees will also need to show their receipt upon exiting the NAB Show floor.

Photography Disclaimer

From time to time, NAB Show or its contractors record, photograph and/or stream the various aspects and activities of NAB Show, for both archival and promotional purposes. By attending NAB Show, you give NAB and its contractors permission to use your voice and image in any such archival or promotional recording, photograph or streaming activity without any compensation or credit to you.

Refunds / Cancellations

A cancellation fee of $75 will apply to all paid registrations. The cancellation deadline is March 17, 2023. All refund requests must be sent in writing to nabshow@maritz.com. No refunds will be given for cancellation requests received after the deadline. New registrations received after the deadline are non-refundable. Please note that ticketed events and monorail are non-refundable. NAB Show reserves the right to cancel any program and assumes no responsibility for personal expenses.

Registration Verification / Changes

Changes to your registration can be made by calling (864) 208-8418, Monday–Friday, 9 a.m. – 5 p.m. ET or emailing nabshow@maritz.com. Please clearly state to the customer service representative that you are already registered and provide your Badge ID number. You may also make changes online. Please choose the “Add/Edit events” option on the Dashboard. You will need to be logged into your NAB Amplify account to regain access.

Student Registrants

Student registrants will be required to show a valid form of student identification to pick up their credentials onsite.

Substitutions / Replacements

There is a $25 fee for substitutions. There is a $50 fee for badge replacements. Please note that ticketed events and monorail tickets will have to be repurchased.

Suitcasing/Outboarding

Suitcasing and outboarding rules and regulations pertain to the NAB Show floor, NAB Show public areas, the Las Vegas Convention Center and official event hotels.

NAB Show restricts Exhibitors from hosting or participating in competing or conflicting events or activities that occur during official NAB Show hours; this is considered “outboarding”. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future events.

NAB Show has a zero-tolerance policy regarding “suitcasing.” All marketing and promotion must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the exhibit halls. Show Management reserves the right to remove individuals or discard display materials that do not comply with these guidelines.

Policies subject to change without notice.

Last updated on September 1, 2022